As AI tools become more common in the workplace, HR departments play a key role in educating employees on responsible usage. One critical guideline: employees should never input private, confidential, or sensitive information into AI systems unless the platform has been properly vetted and approved.

Sensitive information includes client data, employee records, financial details, and internal company documents. Many AI tools store or process data externally, which can create security risks if not handled properly.

HR should provide clear training on what constitutes private information, when AI use is appropriate, and how to seek guidance when unsure. Regular reminders and updated policies help reinforce safe practices and protect organizational integrity.

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